Workspace & Email Playbooks

These workflows run on your own accounts — your inbox, your calendar, your files. Connect them once under Settings → Tools & Data → Data Sources: My Gmail, My Google Calendar, My GDrive, My GDocs, My GSheets, and My GSlides — plus My Outlook and My Microsoft Teams if you work in the Microsoft world. After that there is nothing to learn: ask in plain language and Alfrada OS works the account directly.

Inbox Triage

• Good for: getting through an overflowing inbox before your first meeting
• Best setup: My Gmail connected
• Example prompt:

Inbox triage

Scan today's unread email. Group it by urgency, summarize what actually needs a reply from me, and draft those replies as drafts I can review. Label anything that's just noise.

Alfrada OS can read, label, and draft on its own — sending happens only when you say so, so every reply waits in your drafts for a once-over.

Reply In My Voice

• Good for: replies that sound like you wrote them
• Best setup: My Gmail connected, with a thread that has enough of your past messages to learn from
• Example prompt:

Reply in my voice

Read my thread with [person] about [topic]. Draft a reply that matches my tone and the way I usually write to them, and save it as a draft.

Plan My Week

• Good for: protecting focus time before the week fills up
• Best setup: My Google Calendar connected
• Example prompt:

Plan my week

List next week's events, find three free 90-minute slots for deep work, and book them as focus blocks.

Find And Digest A File

• Good for: "it's somewhere in Drive" moments
• Best setup: My GDrive connected
• Example prompt:

Find and digest a file

Find the latest [contract/report] in my Drive, pull it into this session, summarize it, and flag anything risky or unusual.

Draft A Google Doc

• Good for: turning rough notes into a shareable document
• Best setup: My GDocs connected
• Example prompt:

Notes to Google Doc

Turn these notes into a formatted Google Doc in my Drive — proper headings, a short summary up top, and a clean structure I can share.

Alfrada OS writes Docs from Markdown, so the formatting comes out right the first time — and it can rewrite a single section in place later without touching the rest of the document:

Update one section in place

In the doc you just created, rewrite just the Pricing section with the new numbers. Leave everything else exactly as it is.

Keep A Tracker In Sheets

• Good for: living trackers that don't rot
• Best setup: My GSheets connected, plus a sheet you already keep (or ask Alfrada OS to start one)
• Example prompt:

Sheets tracker

Append this week's numbers to my tracker sheet, dedupe by [key], and add a trend chart so I can see the trajectory at a glance.

Markdown To Google Slides

• Good for: decks that must live in Google Workspace
• Best setup: My GSlides connected, with an outline or notes to build from
• Example prompt:

Outline to Slides

Turn this outline into a themed Google Slides deck in my Drive — one idea per slide, with titles that read as takeaways.

Alfrada OS turns Markdown straight into a themed Slides deck in your Drive. Not sure whether the deck should be Google Slides, a PowerPoint file, or a Canva design? The presentations playbook decision table settles it in one look.

Morning Digest

• Good for: triage that happens before you open your laptop
• Best setup: My Gmail and My Google Calendar connected; delivered on a schedule by Task Scheduler
• Example prompt:

Morning digest

Every weekday at 8am, summarize the email that arrived overnight and today's calendar into one short brief: what needs a reply, what can wait, and where I need to be.

This is the recurring version of Inbox Triage: an automation runs it on schedule, so the brief is already waiting when you sit down.

Microsoft Outlook & Teams

The same workflows run in the Microsoft world — connect My Outlook and My Microsoft Teams under Settings → Tools & Data → Data Sources and swap the account name in any prompt above. Outlook covers the mail and calendar patterns (triage, drafts-for-review, meeting planning); Teams adds channel and chat catch-up plus meeting scheduling.

Outlook triage

Scan my unread Outlook mail, summarize what needs a reply, draft the replies for my review, and list today's meetings from my Outlook calendar.

Under the hood

Tool-id prefixes for power users

Each integration's tools share a prefix. Browse the full lists in the tools reference or in the Tool Selector under Settings → Tools & Data → Tools.

• gmail_ — My Gmail
• gcal_ — My Google Calendar
• gdrive_ — My GDrive
• gdocs_ — My GDocs (incl. gdocs_create_document_markdown, gdocs_update_document_section_markdown)
• gsheets_ — My GSheets
• gslides_ — My GSlides (incl. gslides_create_slides_markdown)
• outlook_ — My Outlook
• teams_ — My Microsoft Teams